Respect Forum Policies


Respect Forum Governance Committee


Mission Statement

To serve and support Canadian men and women in uniformed service who run to danger and veterans of all ages and their families by creating a forum that connects organizations serving these groups, both locally and across Canada, and allows them to share ideas and resources in ways that improve the well-being of those that they serve.


Values Statement


Respect Forum Participants


External Communications


Code of Conduct


Respect Forum Governance Committee

Purpose

  1. To inform Respect Forum Governance Committee members of their roles and responsibilities.
  2. To ensure that the Respect Forum Governance Committee is comprised of individuals who possess the skills, qualities and experience to collectively contribute to effective Respect Forum governance and
  3. To ensure the RFGC represents a diverse cross section of volunteers from a cultural, regional and subject matter expertise perspective

Role of the Committee

The committee monitors and evaluates the functioning of the Respect Forums as it relates to:
a)   The neutrality (non-advocacy) of the Respect Forums
b)   The invitation of prospective participants and the disinvitation of disrespectful participants
c)   The implementation of communications with disinvited participants if required
d)   The selection of Respect Forum facilitators
e)   The functioning of the Respect Forums and the respect for participants privacy
f)    The promotion of valid collaborations
g)   The Reporting to participants and Founding Members
h)   The implementation of the Fundraising Prospectus

Composition of the Committee

  1. The Committee members must reflect the interests and concerns of the public, private and academic stakeholders of the Respect Forum program and the Respect Campaign Board of Directors. In selecting candidates for the Committee, the Board will seek a balance within the Committee of skills, competencies, experience and diversity of members while considering any unique or special requirements for Respect Forum governance at the current time.
  2. The Respect Campaign Board may delegate the appointment of members to the RFGC Chair and its Board representative.

Term of Membership

  1. RFCG members shall be appointed for a 2-year term. Subject to the provisions of the Terms of reference the appropriate number of positions will be staggered to ensure governance continuity.
  2. Members are eligible to be reappointed for consecutive terms at the discretion of the appointing authority.

Frequency of Meetings

Twice per year, following the Respect Forum meetings, the committee is to be assembled by telephone to review Management’s assessment of performance for the past Respect Forums and the plans for future forums.

Nominations Process

The number of vacancies will be determined every two years and the necessary criteria to fill those vacancies will be identified by conducting a review of the committee composition and its continued reflection of balanced representation as articulated in the Terms of Reference.

Amendments

This policy may be amended at any time and from time to time by the Board after appropriate consultation.

Values Statement

The Respect Forum Management, Forum Facilitators and the Governance Committee in the commission of their decisions and duties will subscribe to and promote the following values and principles at the heart of all Respect Forums.

  1. Mutual Respect: All participant communications and behaviours must demonstrate respect for one another.
  2. Relationship Building and Collaboration: Given the opportunity to learn about each other, participants may find common ground and identify possible opportunities for collaboration and teamwork. The open sharing of information and experience is essential to collaboration.
  3. Constructive Conversation: The organizers of the forum believe that there is no single, best solution in the fight against PTS or homelessness. As such, it is required that all participants refrain from making public judgements that denigrate the services offered by a fellow participant or organization.
  4. Trust: By bringing stakeholders together in a forum where participants learn about each others’ services with the benefit of facilitated discussions and presentations, stakeholders may develop a foundation of trust that opens the door to collaboration.
  5. Non-Partisan: Respect Forum events are independent, non-partisan gatherings that do not seek to promote any particular interest of any business, group, political party, lobby, or personal interests.

Respect Forum Participants

The Respect Forum Program was established to promote relationship building and collaboration. In the complex landscape of service delivery to those suffering from PTS and possibly homelessness, competition between providers exists. The Respect Forums do not play a role in facilitating competition between participants vying to be the resource of choice. Only through collaboration, where and when it can happen between stakeholders, will we as a community find and fill gaps and achieve our common mission.

The following three key principles will ensure that every participant will be offered continued participation:

  1. The promotion of commercial offerings is welcomed in the context of a formal, pre-planned presentation. Ad hoc selling of services and post meeting solicitation of fellow participants is not welcome and the participant exhibiting this behaviour will not receive an invitation to future meetings.
  2. The Respect Forum is not a place for the public criticism of any organization or stakeholder. Any participant using the Forum to denigrate others will not be invited to future meetings.
  3. Unless by special invitation, organizations or individuals that, at the time of the Respect Forum meeting, are not engaged in serving the target beneficiaries of the Respect Forums will not be considered as candidates for an invitation to a Respect Forum. Special invitations, which require the approval of the Regional Coordinator in writing, will be offered to organizations or individuals who are deemed by the Regional Coordinator to be of significant benefit to the participants of the Respect Forums.

The Respect Forum Governance Committee will review complaints from participants and/or reports of inappropriate behaviour provided by the Respect Forum Facilitators and will determine an appropriate course of action ranging from coaching a participant to disinviting a participant for behaviour deemed by a majority of members of the Respect Forum Governance Committee to be out of alignment with Respect Forum values.

External Communications

The Respect Forum Management directs the nature and format of communications delivered to the public and any or all stakeholders by the facilitators.

Public Communications will be undertaken centrally by the Director of Communications and the Social Media coordinator.

Facilitators are only responsible for the preparation of the Respect Forum report using the model provided. Site specific forum reports will include a brief summary of the highlights of the meeting, information regarding any presentations that were provided and a snapshot of the participants small group workshops. Where permissible contact information of the participants will be provided in the report.

The Respect Forum Governance Committee will ensure that external reports are provided to the stakeholder participants following each Forum.

Following the Spring and Fall sessions a comprehensive national report including the survey results, developed by the executive of the Respect Forums will be provided on the Respect Forums website at https://respectcanada.org

Code of Conduct

Respect Forum representatives in the commission of their duties will subscribe to and promote the following code of conduct. The purpose of this code of conduct is to provide general principles of ethical conduct to guide Respect Forum staff, Co-ordinators and Facilitators in meeting their duties and commitment to the Respect Forum mission and values.

All Respect Forum Facilitators and Coordinators must:

  1. Not advocate for any participant, solution, product, service or opinion when Facilitating or representing Respect Forums and when making opinions known in the context of the Respect Forum, indicate that the opinion is theirs and not the position of the Respect Forum;
  2. Adhere to the mission and values of the Respect Canada Forums and ensure a consistent approach in the conduct of Respect Forums activities;
  3. Protect and maintain the integrity of Respect Forums and ensure they are free of discrimination of any kind with respect to race, colour, ancestry, place of origin, religion, physical or mental disability, sex or sexual orientation;
  4. Ensure they are not engaged in any activities that would be indicative of a perceived or real conflict of interest;
  5. Not engage in any illegal or unethical conduct nor act in a manner that conflicts with the best interests of Respect Forums;
  6. Preserve the confidence of information shared within the context of Respect Forums and any associated activities by protecting the privacy of Respect Forum participants; carry out responsibilities with integrity and in accordance with a high standard of competence.